Job Description
Job Reference:989898_1740417891
Job Type: Permanent
Job Industry: Central Government
Contact Name: Yama Sakha
Job Location: Toronto
Job Title: Bilingual Payroll Administrator (French /English)
Job Salary: $65,000 - $6,600,750,000 Per Annum
Job Start Date:
Key Responsibilities:
* Collaborate with the Payroll Service Team to ensure timely processing and verification of payroll transactions, including inputs, deductions, remittances, and reports.
* Administer payroll on a bi-weekly basis for around 900 unionized and non-unionized employees across multiple locations nationwide.
* Update monthly statistical reports and manage the record-keeping systems for various provincial workers’ compensation boards.
* Assist with month-end and year-end procedures, including preparing statistical reports, statements, and summaries as needed.
Payroll
* Work closely with Human Resources to process employee data related to new hires, terminations, changes, and pay calculations.
* Review and audit timesheets for accuracy, resolve discrepancies, and make necessary adjustments.
* Calculate and input pay adjustments as needed, ensuring all approvals are documented.
* Audit payroll inputs and ensure accuracy when submitting payroll data to ADP.
* Prepare reports and payment requests for non-statutory deductions such as garnishments, union dues, charity donations, provincial workers’ compensation, and benefit premiums.
* Manage the distribution of ROEs to employees and handle inquiries from Service Canada.
* Oversee scheduling and timecard auditing for seasonal and part-time staff.
* Perform additional payroll-related duties as required.
ADMIN
* Provide payroll-related reports to the Human Resources department as requested.
* Administer timekeeping processes for the CLC time-off, attendance, and overtime modules in ADP.
* Assist Human Resources with employee orientation and onboarding, including providing tax forms and direct deposit information.
* Help assign and register barcodes on ID badges for new hires.
* Provide ongoing training and support for timekeepers using the Workforce Now (WFN) Time and Attendance Module.
* Ensure compliance with company and departmental policies and procedures.
* Perform other administrative tasks as needed.
* Assist with month-end and year-end closing, including preparing management reports, statutory statements, and summaries.
* Update and maintain tracking systems, including reconciling Canada Revenue and Revenu Quebec accounts.
* Support the completion of month-end payroll tasks, including journal entries and integration with JD Edwards accounting system.
Qualifications and Experience:
* Bilingual – fluent in both French and English, written and oral communication skills required.
* College diploma or university degree in business administration, finance, accounting, payroll, or a related field is preferred.
* Minimum of 3 to 5 years of relevant experience in a similar role.
* Membership with the National Payroll Institute and progress toward or completion of the Payroll Compliance Professional (PCP) certification is an asset.
* Proficiency in ADP WFN payroll software or similar payroll systems is required.
* Strong Excel skills are essential.
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